Thank you for your interest in registering your Food Truck for potential use during Special Events on OU’s Norman campus.  Registrations are valid for each fiscal year (July 1-June 30).  NOTE:  Registration does not grant you access to campus locations unless requested by a University Special Events coordinator. 



The University reserves the right to withdraw permission for a food truck or mobile cooking unit to operate on campus if it fails to follow applicable laws, rules, and guidelines.



NOTE:  All approved food truck vendors must comply with the University's Pouring Rights contract that has been awarded to Coca-Cola.  Only Coca-Cola approved beverages may be sold.  (The approved list of beverages is available, by request, from OU Food Services.)

 

To get started, please read and agree to the following requirements:

1.  As a Food Truck registered for potential use during Special Events at the University of Oklahoma, I agree that I will not attempt to do business on campus unless requested by a University Special Events Coordinator;


2.  Menus of available items will be provided as part of my Registration, and, additionally, will be provided when requested by OU Food Services or Special Events Coordinators.  Further, if my menu includes beverages, I agree to comply with the requirements of the University's Pouring Rights contract with Coca-Cola by offering only Coca-Cola approved beverages while supporting on-campus Special Events;


3.  I agree to be bound by the Terms and Conditions of the Special Events Agreement that will be provided by each Special Events Coordinator at the University;


4.  I will provide the following documentation as part of my Registration (NOTE:  These documents must be attached to this online form in order to complete the Registration process.):

a.       A copy of my current Oklahoma State Health Department license;

b.      A copy of my current Sales Tax permit;

c.      A copy of my Certificate of General Liability Insurance on an ACORD 25 form with a minimum of $2,000,000 for each occurrence with a $2,000,000 annual aggregate, listing OU Board of Regents as a certificate holder;

d.      A copy of my Food Truck/Mobile Food Trailer vehicle liability coverage on an ACORD 25 form with a minimum of $1,000,000 coverage, listing OU Board of Regents as a certificate holder;

e.  Proof of Workers Compensation as required for non-familial employees on an ACORD 25 form with a minimum of $500,000 coverage (per Oklahoma state statutes), or a Certificate of Non-Coverage issued by the State of Oklahoma Workers Compensation Commission.  Link to Online Application for Certificate of Non-Coverage with Affidavit of Exempt Status, if applicable:  https://caseok.wcc.ok.gov/;

f.       A copy of my OSBI-provided Criminal Background Check (name based + sex offender) verification for all employees completed within the last 12 months.  Link to Online Background Check Request:  https://osbi.ok.gov/services/criminal-history;

g.      A copy of my current ServSafe® Manager Certification, or equivalent Food Safety Manager certification from an ANSI-certified program, including current Cleveland County, OK requirements.  Links to Available Online ANSI-Certified Testing:  National Registry of Food Safety Professionals - nrfsp.com, ServSafe - servsafe.com (national) or okrestaurants.com (local), Learn 2 Serve - learn2serve.com;

  

5.       I agree to permit any representative of the State, University, or other authorized agency with jurisdiction over the University, to conduct a site visit and inspect:  1) Vendor’s Safe Food practices; and 2) Compliance with University physical safety guidelines; 

 

6. I agree that the only payments I will receive from the University will be those that are coordinated with the University's Special Events Coordinator on the dates of any scheduled special event;

 

7.  I agree that I shall not assign my interest without the written consent of the University.  My Registration and participation in Campus Special Events, their validity, and disputes arising under them shall be governed by, constituted, and enforced in accordance with the laws of the State of Oklahoma, without regard to its choice of law provisions.  In accordance with University of Oklahoma contractual provisions, I agree that any legal action relating to my Registration and participation in Campus Special Events shall be filed in a court of competent jurisdiction in the State of Oklahoma;

 

8.  I agree that I am providing these services as an independent vendor, or contractor. As a potential Special Events vendor, I shall indemnify and hold harmless the University for any and all applicable taxes or state or federal withholdings related to payment for services I provide;

 

9.  I represent that all services are provided and affirmative action to employ and advance in employment individuals is taken without discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran; I do not maintain or provide for my employees any segregated facilities, nor will I permit my employees to perform their services at any location where segregated facilities are maintained.  In addition, I agree to comply with the applicable provisions of Section 504 of the Rehabilitation Act and the Vietnam Era Veteran’s Readjustment Assistance Act of 1974, 38 U.S.C. §4212;

 

10.  I certify that my employees and all proposed subcontractors, are in compliance with 25 O.S. §1313 and participate in the Status Verification System.  The Status Verification System is defined in 25 O.S. §1312 and includes but is not limited to the free Employee Verification Program (E-Verify) available at www.dhs.gov/E-Verify;

 

11.  I agree that I am solely responsible for keeping myself fully informed of and faithfully observing all laws, ordinances, and regulations affecting the rights of my employees, and shall protect and indemnify the University, its officers and agents against any claims of liability arising from or based on any violation thereof.  I further agree that no vendor, supplier, subcontractor or any of my other employees are registered or required to be registered as a sex or violent offender under the Oklahoma Sex Offender Registry, 22 O.S. § 991a or Mary Rippy Violent Crimes Offender Act, 57 O.S. § 591-599;